Scan Projects Limited

Vill. Jorian, Delhi-Yamuna Nagar Highway, Distt Yamuna Nagar-135001 (Haryana)

SUBJECT:               Whistle blower Policy
EFFECTIVE:            01.04.2014

POLICY:

Scan Projects Limited requires officers, directors and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of Scan Projects Limited, we practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations. This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns internally so that Scan Projects Limited can address and correct inappropriate conduct and actions. It is the responsibility of all employees to report concerns about violations of Scan Projects Limited’s code of ethics or suspected violations of law or regulations that govern Scan Projects Limited’s operations. It is contrary to the values of Scan Projects Limited for anyone to retaliate against any employee or volunteer who in good faith reports an ethics violation, or a suspected violation of law, such as a complaint of discrimination, or suspected fraud, or suspected violation of any regulation governing the operations of Scan Projects Limited. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment.

PROCEDURES:

Reporting Procedure

Scan Projects Limited has an open-door policy and suggests that employees share their questions, concerns, suggestions or complaints with their supervisor. If you are not comfortable speaking with your supervisor or you are not satisfied with your supervisor’s response, you are encouraged to speak with one of the administrative directors or HR or Finance Head etc.
Supervisors and Managers are required to report complaints or concerns about suspected ethical and legal violations in writing to Scan Projects Limited’s Director who has the responsibility to investigate all reported complaints. Scan Projects Limited staff with concerns or complaints may also submit their concerns in writing directly to the Scan Projects Limited HR or Director.

Acting in Good Faith

Anyone filing a written complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.

Confidentiality

Violations or suspected violations may be submitted on a confidential basis by the complainant. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.